Graduate Student Travel Awards

Students who would like to apply to receive School of Education funding from your home department and/or Dean’s Office to attend and present at professional meetings should follow the process outlined below.

Eligibility

In order to be eligible for support from the School of Education, students must meet the following criteria:

1. The student must be formally registered for at least one credit hour at Baylor University during the semester in which the presentation is made. Summer requests can be based on registration for the following fall semester.
2. The student must be presenting his or her own research as first author and be identified with Baylor University at the conference. 
3. The student must provide proof of acceptance. This may be in the form of an acceptance letter or e-mail, or a copy of the page of the conference program which lists the student's presentation.
4. The student must provide proof of approval from the Graduate School. This may be in the form of an acceptance letter or e-mail from the Graduate School.

Instructions for Students

To Apply:

1. Complete the School of Education Travel Award Application at least four weeks prior to travel: 

   Travel Award Application (1.18 MB)
2. Enroll in Direct Deposit via BearWeb.          
   • To enroll, students must login to BearWeb > Student Financial Services > Student Account > Direct Deposit.  If any assistance is needed with that step, students need to contact Student Financial Services directly. 
3. This is required, as we will automatically select the payment to be deposited directly into the student’s bank account. 
4. The application will ask for proof of approval from the Graduate School.
5. Submit the completed application with approval from the Graduate School to the Office Manager for the student’s home department via email.

For Students During Travel:

• Keep all original receipts for expenses incurred. (Note: Itemized receipts must include proof of payment in order to be valid).
• Include itemized receipts for single meals over $55.
• Keep meal expense at or below the $55 per day limit.

Upon Return:

If the student exceeds the amount provided from the Graduate School and Department during travel, then the student may be eligible for up to $300 from the School of Education Dean’s Office. If Dean’s Office funds are requested, then the student should scan all receipts and submit to the Office Manager in the student’s home department within 15 days of the conference date. Each Department Office Manager will then follow the same process and submit the request to Leone Moore, for review and processing.